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Помічник керівника, Business Assistant, офіс менеджер, English speaking
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IRES – Ukrainian provider of Integrated Facility and Management Project Management services for international corporate accounts (commercial real estate).
IRES Integrated Facility Management department is looking for new team member - Business Assistant.
Our client is a global technology company in the field of payment systems.
Our new team member currently will work remotely with 2-month probation period.
But, when the company office will be reopened (potentially - after wartime), the work will request the presence in the office space.
The office location – in BC Leonardo( near Opera Theatre).
A working laptop will be provided.
Official employment in our company
Working hours are from 9:00 a.m. to 6:00 p.m.
Salary - competitive, according to the result of the interview.
Once a year, an annual bonus in the amount of one month's salary is additionally paid
The main functions are:
• Assist the General Director of the Representative Office and other staff upon request;
• Verification and coordination of booking of meeting rooms;
• Answering and forwarding phone calls to relevant persons;
• Coordination of reservation of parking spaces;
• Registration of incoming/outgoing correspondence and sending of physical documents upon request;
• Assist in arranging meetings, travel and accommodation for the General Director of the REPRESENTATIVE OFFICE(air ticket, hotel, transport, etc.);
• Assistance with the dismissal of colleagues (documentation, obtaining equipment);
• Reservation of tables in a restaurant
• Carrying out planned control of office security to ensure the optimal level of operation of office premises and equipment;
• Communication with the technical service of the Business Center
• Issuance of office admission cards for new employees
• Organization of internal and external events, for example, catering/restaurant;
• Inventory of the main assets;
• Coordination with the IT department on all office equipment;
• Assist newcomers/Onboarding, incl. passing of equipment;
• Assisting in signing documents by the general director, vice presidents and employees;
• Checking the performance of suppliers, ensuring that the services provided are planned both in terms of volume and cost;
• Implementation of initiatives to ensure best practice in every aspect of service delivery with particular emphasis on cost, quality and customer satisfaction.
• Support in the preparation of reports and any other financial requests
We’re looking for someone who
? Is able to collaborate in person on a regular basis.
? Has excellent written and spoken English -– no less than upper-intermediate.
? Is obsessed with creating customer value and taking care of every team member.
? Good knowledge of Windows software packages - Word, Excel, PowerPoint, work with Google Tables.
? Is an empathetic, active listener with compelling communication skills.
? Stress-resistance and responsible person.
? Is a proactive, initiative, and result-oriented person.
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