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Support Administrative Assistant
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Опис вакансії
As the global leader in eye care, Alcon’s mission is to provide innovative products that enhance quality of life by helping people see better. This mission means that Alcon’s more than 22,000 associates strive to make significant contributions to preserve, restore and enhance vision. We offer the widest spectrum of eye care products in surgical and vision care across 180 markets and run operations in 75 countries.
For our sales department based in Kiev we are looking for an:
Support Administrative Assistant
Your Responsibilities:
The purpose of this position is to support the commercial department by providing general administrative support
Your essential functions will be the following:
To manage all secretarial and administrative work. Deal with incoming correspondence: both hard copy and email, & calls, independently, autonomously or according to instructions
To organize and maintain filing
To follow-up pending issues and projects and help managers and their teams in work flows and deadlines
To organize travels: booking airlines tickets, rental vehicles or ground transportation and hotel accommodations. Assist in applying for visas for managers and team members.
To organize meetings, setting agenda topics as well as specific meetings, video, webex and telephone conferences up on request.
To follow-up, collect and organize data. Be able to draft any kind of request from supervisor in order to collect precise and concise data
To assist on various presentations
To arrange and follow-up payments of invoices
Your Education:
Bachelor and up degree or equivalent, commercial/language background
Your Experience:
Minimum 2 years as an assistant/secretary
Specific knowledge, skills, abilities required:
Fluent in English
Strong verbal and written communication skills and ability to interact comfortably with individuals at all levels
Advanced computer skills in MS Office (Word, Excel, Power Point), electronic calendar and mail software (Outlook)
Proven administrative skills and ability to prioritise manage and complete a variety of tasks at times in periods of high pressure
Are you interested and would you like to become a member of our innovative and developing company, please send your CV with photo in English.
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